July
Welcome to the July edition of The Insider!
This month's Featured Article announces that the new Jonas Client Gateway portal has officially opened for business!
See the Important Reminders for information on changes to U.S. Payroll that became effective July 1,2010.
Did you know that Jonas Software conducts a Referral Program? Check the News and Events to learn all about it as well as an upcoming Trade show.
Check the Upcoming User Groups section for information about the 2010 Jonas User Group Conferences for an opportunity to meet other Jonas users and staff.
Meet the latest addition to the Jonas support team in Know Your Support Rep.
This month we have 2 submissions for Stump the Staff, one of which was logged on our LinkedIn site. To access this, click here. You could win a valuable prize! Enter as many times as you like. You can also submit issues you are having trouble with to Evelyn Garnet.
Pick up some tips from the Jonas support team in FAQ’s and Helpful Hints.
If you have missed previous issues of the Insider, please click here.
Please remember to share the Insider with your staff.
We want to hear from you! If you have ideas or suggestions for improving the Jonas Insider, please forward these to us via e-mail.
In an effort to serve you better, in June we launched a new customer portal, called Jonas Client Gateway.
Please note that your original login to www.jonassuport.com has been disabled since we went live with the new Jonas Client Gateway. We have migrated all existing users over to the new portal, however each user will have to login with an updated username and password combination. If you have not received the notices we sent out with full details and updated login instructions please contact Sanjiv Kalevar.
Below are just a few of the benefits we are offering as part of the new and improved Jonas Client Gateway:
- Log support cases quickly and easily 24x7
- View cases for your company, including comments and support history
- View quotes
- Get notified by email when development items for your company are completed
- Download Product and Version Updates (upcoming) directly from the portal. No more having to wait for CD’s to arrive in the mail. (Note: CD’s will still be available for those clients who prefer this option.)
We plan to continuously improve our support offering to you, and will welcome any feedback you may have. Should you have any questions or concerns about the changes to your existing www.jonasssupport.com login, please contact Sanjiv Kalevar.
Above: View of the Jonas Client Gateway.
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As of July 1st, 2010, Arizona has revised how it calculates State Withholding Tax from being a % of Federal Tax to being a % of gross taxable wages. "Gross taxable wages" is the amount that meets the federal definition of "wages" contained in IRC § 3401 and that will be included in box 1 of the employee's federal Form W-2 at the end of the calendar year (i.e. gross wages net of pretax deductions, such as the employee's portion of health insurance premiums).
As a result, before processing your first pay ending date in July you will need to update each employee’s % under their Tax screen in Maintain Employee Records. In addition you will need to do a product update to get the revised calculation.
The revised calculation is now available on the Jonas Support Website and is date sensitive so that it will only impact pay periods with pay-ending dates of July 01 or later. Please login prior to July 1st and navigate to Support->Product Updates in order to perform the product update. If you do not wish to perform a full product update, the Jan 2010 Payroll Only Update option also contains the July payroll changes for Arizona.
For more details on this change you can go to this website.
If you have any questions, please call client support at 1-800-352-6647, or email support@jonassoftware.com.
July marks the first month USPR clients are required to report on wages with regard to the HIRE Act on their 941 Quarterly Federal Tax Return. The HIRE ACT pertains to employers being exempt from paying their portion of the Social Security tax for new hires. They must report these wages on their 941 report.
KB Article #5413 has been created to assist with pulling this information from Jonas and reporting it on the 941 and also the W2 at year end. Also there is KB Article #5209 that talks about the HIRE Act itself in more detail and what can be done in Jonas.
Click HERE to read the full article.
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Jonas Software is proud to announce its attendance for the first time at the Constructech Technology Day 2010. This year's show will take place on August 19th from 1pm to 7pm at the Hyatt Regency Woodfield Schaumburg (near Chicago).
Visit us at Booth # 308
The Technology Day Conference brings together builders, contractors, and solution providers to identify the most crucial topics in the construction space through networking, education, and demonstration.
For more information on the show, visit this website.
The Jonas referral program is an easy way to earn $1000 towards training, new modules or annual maintenance. If you know any contractors who might be a good fit for Jonas, let us know who they are and if they become a Jonas client you will get that $1000 for your company and a gift certificate for yourself. Referrals are an important component to the growth of any business. You can save your company $1000, get a gift certificate for yourself and help your referral improve their business with Jonas Software. You have nothing to lose.
To refer a contractor, simply fill out this form or email Kevin Sharma.
Note: If we are already in the sales process with the referral, you will not be eligible for the $1000.
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 The highly anticipated 2010 JonasUser Group Conference is justaround the corner. For those of you not yet fortunate enough to have attended a Jonas User Group, try to picture many of your peers spending two intense days learning, interacting, networking, talking shop and just having a great time.
This year, the 2010 Jonas User Group gives you an opportunity to sharpen your skills, learn about our new modules and products, spend time with Jonas industry experts and so much more. From the opening cocktail reception, to the numerous hands-on sessions, development discussions, breakout rooms, “special” event, and much more – you will find yourself immersed in products and modules, and will eventually emerge to be better and more efficient from the experience several days later. We look forward to seeing you there.
This year we have selected 2 locations – Las Vegas, Nevada (Sept 15th -17th) and Niagara Falls, Ontario (Sept 22nd – 24th). We will be covering the same material in each forum.
For more information, please visit this webpage.
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Click HERE to view our Product Demos for the month of August.
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 Colleen is our most recent addition to the Jonas support staff. She brings with her over 20 years experience in the Construction industry. Colleen says, "I learned construction from the ground up using construction software programs”. She says she is very grateful for the opportunity to work for the “Jonas Family” and in her spare time enjoys playing baseball twice a week and is an active member of the Royal Canadian Legion. On weekends, she enjoys going away in her little trailer.
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Stump #1:
“Has anyone other than me contracted labor from a Staffing Agency and then wondered how to get the labor hours into Job Costing since the staffing agency invoices lump sums?”
- This question was submitted by Brian Brinkmann at Tutor Electrical Service, Inc. in Mansfield, Texas.
Staff:
I think the issue is that you do not know the hours since they are in a lump sum when the agency invoices you. Not much you can do in Jonas for this. You would need to speak to the agency and see if they can get you a breakdown. In theory, they should be able to.
Provided by Gabriela Ieong, PCP, Team Lead – Construction Support.
Stump #2:
“We have a number of contracts that require us to give Provincial Sales Tax credits (which were embedded in the original contract price) to our customers. What is the most efficient method of tracking the invoices that had previously had PST but now have Harmonized Sales Tax?”
- This request was submitted by Anna Liorti from the Metric Group of Companies, Brampton, Ontario, Canada.
Staff:
Create a purchase category for the materials that were subject to PST and now attract HST. It will be for materials so there won’t have been PST on subs. Now that you have identified the invoices that purchases would have been subject to PST ( a cost) and now are subject to HST ( an Input Tax Credit – not a cost), run the AP Aged Payables Listing – Detailed – by supplier, job and invoice for that purchase category.
Now you have:
Supplier, invoice number, date and amount which should be totalled by vendor and by job. It is probably best to run it one job at a time.
Additionally, they could run the AP Recapture report.
Provided by Steve Ecclestone, V.P. Product Development, Construction.
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Q. Q. How should I backup my Jonas system?
A. Usually, most clients just back up the complete DATA folder and the CUSTOM folder on a daily basis. This is the fastest method and is something that only you can recreate as the data belongs to you. You have the only copy that exists of your data.
If you wish, you copy the complete GJCWIN folder, however it isn't necessary to do this regularly as it takes more time and is quite a large folder. Also, all the programs can be reinstalled from your Jonas CD and updated from the Jonas website. Worst case scenario is that Jonas staff would have to send you files or a new CD. Your programs are not unique to your system ( except for anything that might reside in the CUSTOM folder) and can be recreated with relative ease.
In summary, it is recommended to back up DATA and CUSTOM daily and to not to recycle the media for several weeks e.g. use 1 set of 5 for week 1- Monday, Tuesday, Wednesday, etc. and start a fresh set for the next week and so on. Since backup media is very inexpensive, this is the safest method of protecting your data. Make a month-end copy also and then start recycling back with week 1 again. For 4 weeks' backups you would have 21 copies of your data. It is also recommended to keep the month-end copies on file indefinitely and to use a fresh medium for each month-end backup.
In the event you ever had to recreate your system, it is the same procedure as a new install for steps 1 and 2 below:
- Activate Jonas
- Install the update from the CD
- Then you would copy your Data folder in from your backup.
- Point your workstations to the new server by remapping the Jonas drive on them in Windows.
That is all that would be required to get your Jonas system back up and running.
Q. How do I set up a new workstation for Jonas?
A. Setting up a workstation for Jonas is a straight-forward process.
Note: This step is not required for Thin Client environments such as Terminal Services or Citrix.
This step must be run on each workstation where you desire to use Jonas software. It will create a local GJCWIN\DATA folder, a shortcut on the Desktop, a Jonas program group on your Start Menu, a JONAS.INI file, and copy all the necessary DLL's to your \WINDOWS\ or \WINNT\ folder to run Jonas. Users must be able to access the mapped GJCWIN folder on the server, and have sufficient rights to their own local machines to be able to create new files and folders, add files to their \WINDOWS\SYSTEM or \WINNT\SYSTEM folder, and add items to their Start Menu.
Note: You must run the “Install New Workstation” on each workstation that will be running the Jonas software. This can either be run from the Software CD-ROM and then stepping through the Install New Workstation screens or from the \GJCWIN\Tools\ folder on the server. Click the Start button on your Task Bar, then select Run and type (Jonas server drive letter) :\GJCWIN\TOOLS\Setup.exe and click OK.
Enter a terminal ID, up to a maximum of two characters, for each workstation on the system, for example. T0, T1, etc.
Each workstation must be uniquely identified. Do not duplicate terminal ID's.
Do not use:
- More than 2 alphanumeric characters
- The terminal ID [GJ] – it's reserved for Gary Jonas Computing
- Totally numeric terminal ID's
- Lower case ID's
- ID's that are composed of characters other than of the set: {ABCDEFGHIJKLMNOPQRSTUVWXYZ1234567890}
IF THE O/S IS VISTA OR WINDOWS 7:
You must update to at least v 11.9 to use the proper version of the setup.exe program.
Turn OFF User Account Controls.
Ensure the user’s network login has administrative rights to the C: drive.
Hint:
At smaller installations with infrequent staff turnover, make the terminal ID's the user's initials (e.g. John Doe gets a Jonas terminal of [JD]). In larger installs, relate the terminal ID to the workstation's function (e.g. the Accounts Payable clerk gets a Jonas terminal ID of [AP], the General Manager gets [GM], the Pro Shop POS terminal gets [PS] or [P1], etc.).
How To Create a Manual Cheque for a Customer
- Set up a supplier as MISC
- Create a manual cheque to the MISC supplier
- Enter in the customer information
- Distribute to the AR Account then AR customer **must know how to override
- Hit F2 on the description screen and select the customer
- Post the invoice
- Print the cheque
Posts cheque to the AR customer
Shows as paid in MISC supplier
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