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JONAS INSIDER
MARCH 2009 This month’s Insider includes an invitation to join an on-line Construction forum. Please read our Feature Article and sign up to join a valuable networking resource! The March issue also contains some very important Payroll information regarding changes effective April 1, 2009 (CDN). Note that the U.S. changes are already in effect so be sure to download the payroll update as soon as possible! Make sure your system is updated accordingly by downloading the product updates! Be all that you can be using Jonas Software! Take advantage of our Internet Webinars which we now offer at Beginner and Advanced user levels. The sessions are outlined in the Upcoming Training Webinars section. Be sure to register early as space is limited! Check out the News and Events section to see the latest award bestowed upon Jonas Software! We continue to invest in adding new functionality to our product to anticipate user demands for our current product and future versions. Our featured Support Rep is one whose voice you are sure to recognize - scroll down to Know Your Support Rep to meet Penny Smith. As always, we are including some FAQ’s and Helpful Hints to add to your own Knowledge Base. Your opinion matters!! We'd like to know what you think of our newsletter and how we can improve it to make it the best information tool possible. Please forward your suggestions to us via e-mail.
Join the Jonas Discussion Group on LinkedIn! On March 1, 2009 Jonas ventured into the world of social networking by creating a Jonas Construction group on LinkedIn. To those that are not familiar with LinkedIn, it is a website used by professionals from around the world to keep in touch with colleagues and business associates, recruit new talent, and learn from people both within and outside their immediate network.
An important notification regarding
U.S. and Canadian 2009 Payroll Revisions U.S. Payroll Canadian Payroll The U.S. and Canadian Payroll Update are currently available for download through the Support section of the Jonas website at www.jonassoftware.com We recommend that you load the current Jonas Product Update or the Payroll Only Update immediately. For tax purposes, the U.S. changes are effective immediately. For Canadian changes, the Jonas system is date sensitive; thus it will process your payroll using the appropriate tax tables. There is no need to wait until you have completed your final March payroll.
To access the Jonas Support section of the website, you must have an assigned User Name and Password for your company. If you require one, please contact Jonas Software at 1-800-352-6647or 905-886-0544.
Note: There is no need to wait until you have completed your final March 2009 payroll before applying this update. The Jonas system is date sensitive; thus it will process your payroll using the appropriate tax tables for the pay period you select.
METHOD ONE: The first method of performing the update is by simply downloading the current Jonas Product Update and running it. If you are downloading a “Product Update” for the first time, please read the “Install Instructions” located below the list of available Product Updates. This will promote the successful completion of this process. METHOD TWO: If you do not wish to perform the Jonas Product Update you can download only the Payroll Update (April2009Payroll). IMPORTANT - BEFORE YOU BEGIN If your company is currently running a version lower than version 11.6, please call Jonas Software at 1-800-352-6647 or 905-886-0544 to arrange for an upgrade CD.
ENSURE THAT no one is accessing any component within the Jonas Payroll menus before starting the update.
For version 11.6, 11.8, 11.9 and 12.0 You can skip the following section and move to the section entitled ‘VERIFY THAT YOUR JONAS PAYROLL HAS BEEN UPDATED’. METHOD TWO – Payroll File Update Only For Versions 11.4, 11.6, 11.8, 11.9, and 12.0 This method applies the new payroll changes ONLY. Note: Depending upon your Internet Browser settings you may be warned about ‘downloading malicious files’ or some other similar message. The Jonas update is verified as 'virus free' using McAfee VirusScan software. Simply select YES (or the appropriate response to allow the download). 2. When you are prompted to ‘SAVE’ or ‘RUN’, always select the Save button. The Save button is located on the bottom right of the screen. The download should now start (you should see a download screen indicating progress). 3. You will now be positioned in the ‘Save As’ screen. Select the “Desktop” icon, which is found on the left side of the display. You should now see “Desktop” at the top of the screen as the location where the update will be saved. 5. Once the download has completed select the CLOSE button on the download screen. You can also log out of the Jonas website and then close your Internet session if you’d like. 6. Go to your Windows desktop and locate the newly created icon, which should have a description of April2009Payroll.exe (or very similar). 7. Select the April2009Payroll.exe icon and the update should commence. 8. A Jonas Welcome! screen will appear.Note: If the Welcome! screen does not appear, repeat steps 1 through 8. If the problem persists, please email Jonas at support@jonassoftware.com or call Jonas Software at
1-800-352-6647.
9. Click on the Next button. 10. A screen indicating that Installation Completed! should appear upon successful completion of the update (you should see this screen within a minute or two, maybe even seconds.) Note: If you don’t see the Installation Completed! screen or the message “Unable to locate Jonas Software” appears, LEAVE YOUR TERMINAL ‘AS IS’ AND CALL US IMMEDIATELY at 1-800-352-6647. 11. IMMEDIATELY run Jonas. You should now see a Progress Pie Chart indicating the update is working. 12. The Pie Chart should go to 100%. Now you will be positioned at your normal login screen. Note: If you encounter any errors or messages in steps #11 or #12, LEAVE YOUR TERMINAL ‘AS IS’ AND CALL US IMMEDIATELY at 1-800-352-6647.
Verify THAT YOUR Jonas Payroll has been updated Note: This step is ESSENTIAL. DO NOT IGNORE this step!
1. Click on Explore to choose the network drive where Jonas resides (usually J: drive). Go to GJCWIN\PAYROLL and locate GJW18AA.09. Note: If you do not locate the program, go back to Step One. If the problem persists, please call Jonas Software at 1-800-352-6647 or 905-886-0544.
What’s New in Payroll for April 1st 2009? Federal Changes Included in this Edition:
Federal Personal Amounts for April 2009: Note: The system will assumes the new prorated basic personal tax exemption amount of $10,375 if you leave the Federal Exemption field a zero dollar value. If you have the basic personal exemption, the system will update it with the new amount the first payroll of April 2009. Employees that are not at a basic personal tax amount will require their Federal Exemption to be manually updated.
Canada pension Plan (CPP) and Employment Insurance (EI): • The total employee/employer’s Canada Pension Plan (CPP) contribution has not changed for Provincial and Territorial Changes Effective April 1, 2009: Forms: • The federal Form TD1 has been revised for April 2009. The CRA provides a specific TD1 form for each province (except Quebec) and territory. Employees should complete the provincial or territorial TD1 form that corresponds to their province or territory of employment if they are a new employee or wish to change their claim amounts.For Additional Information: • Visit the Canada Revenue Agency (CRA) website at:
Course Description: This course will cover everything there is to know about Accounts Payable. You will quickly learn the basic setup, key flags and daily procedures for entering invoices received from vendors and then paying those vendors. We will trouble-shoot common problems including releasing retainage/holdback, partial payments, incorrect invoices and cheques, automatic allocation, transferring to history and much more. Also, we will teach you how to research out of balance issues, set up direct deposit for a vendor and how to use our powerful reporting tools.
Course Description: This webinar aims to give you an understanding of the advanced features in Accounts Payable which will allow you to make full use of the new functionality. The following topics will be covered:
Course Description: This webinar aims to give you an understanding of the controls and parameters that control the Jonas Software system. The following topics will be covered:
Course Description: This course will cover everything there is to know about Change Order Management. You will quickly learn how to set up the change order module and learn how to correctly process internal and comprehensive change orders. Emphasis will be placed on the following: creating and revising estimates and change orders, using takeoffs, reviewing the effects of a change order on a job, sub-contractor integration, progress billing, daily processing, revisions and key reports. Spots are limited, so register now.
Course Description: This course will cover the basics procedures in Job Costing. You will quickly learn how to set up a job, process invoices, use progress billing and trouble-shoot common problems. An overview on job scheduling, estimating, take-offs, subcontractors will be covered for you to understand the integration. You will learn to understand how key flags and options control the flow of information. Also, you will quickly discover how to use and design informative project management reports. Spots are limited, so register now.
Jonas Software Wins Constructech Magazine’sTop Product Awards
for Residential and Commerical Technology Jonas is very proud to share the news that our Construction Solution has won two very prestigious awards for 2009 – for both Residential and Commercial Technology in the New Products category from Constructech! The winning product was the Jonas Paperless Service Management which includes e-Service, Jonas Mobile and the Dispatch Board. Please see the press release for the Commercial division below.  Commercial Technology Innovation “NETS” Constructech Magazine Top Products Awards for 2009 Carol Stream, Ill. – Feb. 25, 2009 – Constructech magazine, in its March issue, announces the winners of its 2009 Constructech Top Products Awards—an annual competition that recognizes superior product innovation, success, usefulness, uniqueness, adaptation, and potential for growth in the commercial construction marketplace. Commercial Winners by Category: New Products (Features technology applications that have been in the market for less than two years). • Paperless Service Management from Jonas Software Specific criteria used for selecting this year’s award winners included product description, the product’s overall usefulness and uniqueness to the industry, and the customer growth rate for the particular product throughout past years. “As we continue on in 2009, it is the resilient nature of the commercial construction industry that will keep projects moving ahead and innovation moving forward,” added Peggy Smedley, editorial director of Constructech. “Our readership studies show that 60% of our readers plan to spend anywhere from $50,000 to $100,000 in 2009 on new technology, and that 65% of these readers are either the single decision maker or a key influencer of technology purchases at their respective companies. “These are encouraging numbers, and companies will turn to products and services like those included in our 2009 Constructech Top Product Awards to take on the challenges that most certainly remain ahead,” said Smedley. Commercial market winners and their winning products are featured in Constructech’s March issue. The magazine announced and profiled its 2009 residential market Top Products Award winners in its February issue. To order a copy of either the February or March issues of Constructech, please contact Dawn Cassata at dcassata@constructech.com. About Constructech Commercial Constructech Commercial magazine is focused on providing the construction industry with the necessary tools to increase productivity and profitability by looking at the true value of information technology and building control automation through the eyes of the builder, contractor, and corporate owner.
This month we are featuring Penny Smith,
Q. My Payroll cheques are not printing in order, resulting in the cheque #’s not matching. A. In the Windows printer configuration, in the Advanced tab, select the option “Start printing after last page is spooled.” Q. How do I process an NSF cheque? A. In Accounts Receivable, go to Cash & Customer Receipts. Once you select the company code, click on the button below “Show Paid Invoices” which will bring up the invoice which has already been marked as paid. Enter the check amount (in this example $-85.50) and distribute to the correct invoice(s).
IS IT TIME FOR YOUR NEXT UPDATE???
Before You Begin:
Installing the Product Update from a CD
Note: Some operating systems, for example Windows 2000, may require you to log onto the server with full administrator / supervisor privileges.
We will be releasing CD's to our clients for Version 11.9 in the next few months. This general release will help you grow and benefit from greater functionality with your Jonas Software by providing a seamless migration path. We anticipate a dispatch of 11.9 to all clients by the end of May 2009.
Your Jonas Software system update may include modifications, new or revised settings, key features and other items which will change your current system. We encourage you to check the release and enhancement notes from time to time for software updates and to always maintain your system to use the latest release of the software. (Administration>Release Enhancements)  Please visit the “Product Updates” section in the Jonas Insider for detailed instructions on installing a CD. If you experience any difficulties, please contact customer support immediately.
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